CLUB SPONSORSHIP
Apply to win funding for your org’s alumni event!
STUDENT ALUMNI ENGAGEMENT SPONSORSHIP
Apply to win funding for your org’s alumni event! The Student Alumni Engagement Sponsorship (SAES) provides funding to registered campus organizations (RCO’s) that seek to promote the Student Alumni Association’s values through campus events or programs. RCO’s seeking to host events or programs that promote alumni engagement by creating opportunities to build connections between alumni and students are eligible to apply.
STEP 1: SUBMIT AN EVENT APPLICATION
- To apply for funding, submit a completed application by email to ucisaa@uci.edu during the same quarter that your event is occurring.
- Applications must be submitted by Friday of Week 3 each academic quarter. Late or incomplete submissions will not be considered.
- The maximum award amount for any program is $1,000.
- Events must take place during the same quarter that you are applying in.
Eligibility Requirements:
- Programs must promote alumni engagement by connecting UC Irvine students and alumni.
- At least 50% of program participants or audience must be comprised of current UC Irvine students and UC Irvine alumni.
- All programs must have a system to track participation and collect necessary contact information of participants for reporting purposes.
- Program applications can only submitted by registered campus organizations.
- Program applications can only be submitted for a planned program (at least one month in advance). Funding will not be allocated for a program that has already taken place.
- Program applications must be submitted before application deadline (11:59 p.m. on Friday of Week 3) to be eligible. Late or incomplete submissions will not be considered.
- Programs must have received all necessary written approval by appropriate campus officials prior to consideration.
STEP 2: AWAIT STATUS OF PROGRAM
- The application review period and program selection will occur during Week 3 of each quarter.
- All applications will be reviewed by a selection committee comprised of:
- Alumni Association staff member
- SAA President
- SAA Executive Vice President
- SAA member representative
- SAA alumnus
- Programs must demonstrate an alumni engagement component. It will also be reviewed based on its alignment with the Student Alumni Association’s mission and values, marketing and outreach strategies, and community impact.
- The selection committee will select and award one project per academic quarter.
- If your project is selected, a Student Alumni Association representative will notify you via email with total award amount and official contract. A signed contract must be submitted within 3 business days of notification date.
STEP 3: SUBMIT POST EVENT DOCS
Once your program has passed, you are required to submit a post evaluation form and participant list within one week of the program date.
The documents can be submitted via email to ucisaa@uci.edu or delivered to the Newkirk Alumni Center (ATTN: April Hul, Alumni and Student Engagement Manager).
Failure to submit the documents may jeopardize your organization’s ability to access the funding.
STEP 4: ACCESS YOUR FUNDS
Once all post event paperwork is submitted and event has passed, you will be granted your awarded funds. The Alumni Association will work with ASUCI to deposit the funds in your club’s ASUCI account. Please allow 3-4 weeks for processing.
For any questions or concerns about the program or process, please contact us at ucisaa@uci.edu.
